Employee Tuition Grant Plan
Trinity College of Arts and Sciences and Duke Summer Session underwrite an Employee Tuition Grant Program. Eligible Duke employees* may enroll in a maximum of one undergraduate level course per summer term for academic credit or for one audit per summer term under the terms of the tuition grant plan.
For children of Duke Employees, see our Tuition Grants for Children of Duke Employees page.
For one ‘regular’ course or one science course with a lab taken for academic credit, the regular tuition charge is $3,390 or $4,520; The employee tuition charge is $975 with the remainder (either $2,415 or $3,545) paid by the Employee Tuition Grant Program.
For a course that is audited, the regular audit fee is $302. The employee audit fee charge is $100 with the remainder of $202 paid by the Employee Tuition Grant Program.
However, these rates do not apply to music lessons, physical education activity courses, independent study courses, Global Education (study abroad) programs, medical science courses, or courses originating from the Pratt School of Engineering. General academic policies – such as course prerequisites and courses requiring the consent of the instructor – remain in effect.
NOTE: The employee tuition rate of $975 does not apply to undergraduate coursework taken as part of a graduate degree program because of IRS law and tax implications.
How to Apply
Individuals desiring to take a course for academic credit in the summer but with no plans to continue into the fall should complete the Summer Session application form.
An individual planning to take a course for academic credit during the summer and continuing in the fall should complete the Continuing Studies’ application process by submitting an application with one letter of recommendation and official college and university transcripts, pay a $35 application fee, and receive an offer of admission. Read additional information and download an application form.
Anyone enrolling in a course for academic credit, whether during the regular academic year or in the summer, is required to pay a one-time $40 transcript fee.
In addition to completing the Summer Session registration form, an individual desiring to audit must obtain the permission of the instructor of the course. Read additional information about the privileges and responsibilities of auditing a university course.
Be sure to submit your Employee Tuition Grant Form at the time you submit your application or audit forms or when you register (continuing students).
*Definition of Duke Employee
A ‘Duke employee’ is someone working in a regular job position for 20 hours per week or more. Full-time Duke students during the academic year, individuals working as temporary staff through Duke Temporary Services, and individuals hired by another company to work upon the Duke campus do not qualify as Duke employees for the purposes of this Program.
Deadlines and Conditions
To qualify individuals must be on the Duke payroll no later than Wednesday, May 16, 2018, for Term 1 and by Monday, July 2, 2018, for Term 2. The completed Employee Tuition Grant Form must be received by the Office of Summer Session on or before these dates.
The Employee Tuition Grant Program administered by Trinity College of Arts and Sciences and Duke Summer Session is distinct and independent from the Employee Tuition Assistance Program (ETAP), administered by Duke University Human Resources. See this Human Resources page for additional details.
NOTE: Some employees, if they meet the ETAP requirements, may wish to use the Employee Tuition Assistance Program for reimbursement of the $975 course tuition charge after successful completion of the course, if they apply and are approved by Human Resources by required deadlines. To avoid late payment charges, employees should be prepared to pay the $975 tuition charge according to the regular payment dates of the Bursar’s Office. Also, remember that The Employee Tuition Assistance Program (ETAP) does not provide for reimbursement of the $100 audit fee. Visit Duke's HR web site for information on the Employee Tuition Assistance Program.
Duke employees who do not meet the eligibility requirements for the Duke Employee Tuition Assistance Plan (ETAP) administered by Duke Human Resources may still take advantage of the reduced tuition charges described above; however, they will be personally responsible for paying the full, reduced cost of the course.
Questions may be directed to the Office of Continuing Studies and Summer Session by telephoning 919/684-6259 or 919/684-5375, or sending an e-mail to firstname.lastname@example.org.