Drop/Add, Withdrawal and Refunds

Students studying from special collectionsAdding

Students may add a course or courses before the beginning of the term, or during the official drop/add period. Currently enrolled Duke students must use DukeHub (the university’s online information management system); all other students must contact the Summer Session office. All students enrolled in the 4-week Term 2 session must contact the Summer Session Office to drop or add after July 6 and before the end of the day on July 13.

Drop/Add

Drop/add (dropping one class and adding another class in its place) may be done prior to the beginning of the term or during the first three days of the term. There are no financial charges for dropping and adding, as long as no reduction in course load takes place after 12:01 a.m. on the day that classes begin for that term. A reduction in course load after the term begins, however, will result in the assessment of a $150 withdrawal fee per course. Currently enrolled Duke students must use DukeHub to drop and add; all other students must contact the Summer Session office.

Important Reminder for Currently Enrolled Duke Students:

Registering for a class but never attending, or registering but not paying prior to the beginning of the term, will not drop you from the class roll. Non-attendance does not constitute an official drop and will not drop you from the class roll(s) nor release you from financial obligations. Course withdrawal fees will be assessed.

Dropping, Withdrawals, and Refunds:

Dropping

  • There is no financial obligation of tuition and fees for students who officially drop their course(s) prior to the first day of the term. Currently enrolled Duke students must use DukeHub; all other students must contact the Summer Session office. Never attending a class for which you have registered, or nonpayment for classes for which you have registered, will not drop you from the class roll(s) nor release you from financial obligations. Course withdrawal fees will be assessed.
  • There is a financial obligation of $150 per course plus no refund of the health fee for students who drop their course(s) during the official three day drop/add period at the beginning of each summer term if this results in any reduction in course load not offset by adding a course or courses of equal value in the same term. Duke students should use DukeHub; visiting students and Duke students unable to use DukeHub must contact the Summer Session Office and leave a message on voice mail.

Withdrawal

After the first three days of the term when drop/add ends, students may withdraw from their course(s) for compelling reasons only with the permission of their academic dean and by turning in a completed course withdrawal form to the Office of the University Registrar by 5 p.m. on the following dates:

  • Term 1 (6-week term): Wednesday, June 14, 2017;
  • Term 1 (4-week term): Friday, June 2, 2017;
  • Term 2 (6-week term): Monday, July 31, 2017; and
  • Term 2 (4-week term): Wednesday, July 26, 2017.

**Course withdrawal dates at the Duke Marine Lab are Tuesday, June 6, for Term 1 and Monday, July 31, for Term 2.

Duke students obtain a course withdrawal form from their academic dean. Visiting students should contact the Summer Session Office. Students will receive a W for each course withdrawn on their official transcript. There is a financial obligation of full tuition and fees for withdrawing from a course. No refunds are possible. In addition to being assessed full tuition and fees, students-by not officially withdrawing, and not attending-may receive a grade of F on their official transcript.

Summer Session retains the right to withdraw students from classes if they never attend, have not paid tuition and fees, or if they fail to clear with the bursar by the end of the drop/add period. Those withdrawn for these reasons will be billed the health fee and an administrative withdrawal fee of $150 per course. Attendance in classes after the first three days of the term financially obligates the student for 100% of the tuition charge, the Student Health Fee, and the Transcript Fee (for visiting students). No tuition is refunded after the third day of each term.

Students who, subsequent to withdrawal for financial reasons, clear with the Office of the Bursar may, with written permission of their academic dean, be reinstated in their classes no later than the mid-point of the summer term. The administrative withdrawal fee will stand and the student will be liable for full tuition and fees. Under no circumstances will a student be reinstated or permitted to register after the mid-point of the summer term.

The information above pertains to students studying at the Durham campus of Duke University. Different policies and procedures may pertain to students participating in a Global Education program or enrolled at the Duke Marine Lab. To learn about the impact of withdrawing upon contracts for campus housing and dining in Durham, contact the Office of Housing, Dining, and Residence Life.

Important Dates: Drop/Add
 

  • Friday, May 19 – Drop/Add for Term 1 (6-week and 4-week) ends at 11:59 p.m. Visiting students must contact the Summer Session office (summer@duke.edu) or call 919/ 684-5375.
  • Thursday, July 6 – Drop/Add for Term 2 (6-week) ends at 11:59 p.m. Visiting students must contact the Summer Session office (summer@duke.edu) or call 919/ 684-5375.
  • Thursday, July 13 – Drop/Add for Term 2 (4-week) ends at 11:59 p.m. ALL students (Duke students and summer visitors) must contact the Summer Session office (summer@duke.edu) or call 919/ 684-5375.